After the introductions, it’s good if the meeting can start with an ice-breaker in which each person reports on one personal and one professional task they had dealt with in recent times. In order to set the right tone, build trust and be inclusive, it is important to introduce all team members or have people introduce themselves. These notes should be circulated as soon as possible after the meeting. The focus for notes should be on decisions/actions taken, with a clear statement of who is responsible for what and by what date. In virtual meetings, it is especially important to assign roles to other members. This includes circulating as part of the minutes reminders about procedural rules. Those who chair virtual meetings should be masters of process. Keep the materials as brief as reasonably possible to maximize the chances they will be read.Ġ3 Be an effective chairperson and establish meeting rules Be sure to include an agenda as well as minutes, decisions and actions to follow-up on from any previous meeting. Give people a chance to read, study and reflect on the materials so they can focus their discussion on the most important points. Specify firmly when the meeting will start and end, determine its purpose, desired goals and expected outcomes and communicate them to all participants. Preparation is the key for a virtual meetingĪlso, have a “Plan B,” typically, a tech person at hand and helping you set up the meeting to ensure all goes well. Effective meetings, especially in an online environment, require careful preparation, which includes: acquiring the appropriate technology, testing it beforehand, and making sure people know how to use it, etc. Virtual meetings are not simply a matter of signing on to a software package or getting onto a free application like skype. What should be the rules for staging virtual meetings? Indeed, poorly-run meetings not only waste resources, but also can result in poor organizational outcomes and low staff morale. This raises questions of how best to conduct such meetings to ensure they are effective and efficient. One result of the COVID-19 outbreak was that, increasingly, people are being forced to work from home, hold meetings, attend classes and other activities through virtual as opposed to face-to-face meetings. Here’s how to run a really great virtual meeting Many industries are feeling the impact of this pandemic, between lay-offs, business closures, changes in supply and demand, and more. Since the coronavirus exposure, the world of work has drastically changed, and fast. We’ve compiled some helpful resources, articles, and tips to make your job a bit easier. You’re invited to read this document, and we ask you to please share the following information below with your network.Ĭommunications across all industries are going through an adjustment period when it comes to navigating the COVID-19 outbreak, and there are a lot of changes on the horizon. We all need to get together to help our teams, during this time as their work is more important than ever. Most of us, if not all of us, know someone in healthcare, education, human resources, finance and in other sectors. These are unprecedented times and we are all having to make adjustments in our daily strategies.
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